Thursday, July 22, 2010

Human Resources Generalist - 300 employee Indianapolis based company

We are working with a mid-sized Indianapolis company that has continued to grow through the recession and has had double digit growth for ten years running. Remarkably, this company even added more than 10% to staff in 2009.

Job Title: Human Resources Generalist

Reports to: Vice President & Chief Human Resources Officer

Drafted: 06/10/2010

1. Summary: The incumbent is responsible for providing generalist support of HR processes, including, but not limited to, staffing initiatives, employee relations, payroll, compensation analysis, benefits, training, and compliance. Coordinates and/or facilitates various human resources processes, programs, and initiatives. In performing job duties, the incumbent is responsible for complying with both internal policy and applicable laws and regulations.

2. Essential Functions: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. The job description is subject to change as the needs and requirements of the job change, or otherwise as the company deems appropriate.
• Serves as primary point of contact for payroll administration and time and attendance tracking, ensuring that data is gathered, input and approved timely, accurately, and consistent with internal controls. Coordinates with payroll provider as questions arise, surfacing problems and/or recommending corrective action where appropriate. Serves as system and security administrator along with departmental manager. Troubleshoots and provides systems training to internal users where needed.
• Assists with staffing activities to include developing job postings, maintaining Career Page on internet, developing and/or updating job descriptions, pre-screening resumes, conducting applicant interviews, facilitating background checks, and preparing recruiting correspondence. Also assists with preparation and monitoring of Affirmative Action Plan.
• Assists with intern recruiting, and subsequent training initiatives.
• Assists with coordination and implementation of new employee orientation processes, including periodic orientation workshops and ongoing mentoring processes.
• Assists with compensation and benefit research and analysis, as directed. Also assists with the coordination and implementation of major initiatives, to include annual benefit open enrollment processes, and organizational wellness initiatives.
• Coaches and counsels employees as needed, facilitating resolution of issues, as appropriate.
• Researches, recommends, drafts, and interprets company policies, as needed.
• Prepares employee communications, as requested, to include hiring announcements, promotional announcements, benefit updates, etc.
• Creates and/or maintains various spreadsheets, reports, and records either in written or electronic format.
• Responds to general questions and inquiries from staff, providing timely, courteous customer service on a consistent basis.
• Supports various recurring processes including Family and Medical Leave administration, quarterly 401k enrollment meetings, workers compensation administration, performance review planning and tracking, benefits processing, developing and/or updating marketing biographies, reconciling monthly benefit invoices, etc.
• Provides critical back-up for Human Resources Assistant and departmental manager.
3. Additional Responsibilities: Special projects as assigned.

4. Required Education, Experience, and Skills:
• Four or more years of generalist human resources experience; previous experience processing payroll is highly desirable.
• Formal training in Human Resources, (including laws, regulations, and best practices) as reflected by a relevant degree and/or certification program, or equivalent blend of education and experience.
• Proven excellence delivering high levels of customer service.
• Demonstrated written and verbal communication skills, with the proven ability to communicate effectively with diverse groups in a variety of situations.
• Demonstrated ability to multi-task, with the proven ability to efficiently process high volumes of detailed information accurately.
• Effective coaching and problem solving skills.
• Demonstrated proficiency with common computer applications, plus prior experience working with payroll and/or HR database systems.

5. Physical Requirements: Includes the ability to routinely express or exchange ideas by means of the spoken word. Occasional lifting of up to 15 lbs. Involves frequent sitting, as well as regular operation of computer, phone, printer and other office equipment.

6. Equipment Used: Computer, printer, telephone, fax machine, photocopier, and calculator.

7. Working Conditions: Office environment.

1. This job description in no way states or implies that these are the only tasks to be performed by the incumbent occupying this job. The incumbent will be required to follow any other instructions and to perform any other job-related duties.
2. Requirements are representative of minimum levels of knowledge, skills, and/or abilities. To perform this job successfully the incumbent will possess the abilities and aptitudes to perform each task proficiently.
3. Ability means to possess and apply both knowledge and skill.
4. This job description describes the minimum selection requirements to qualify for the job. However, promotion and other employment decisions are also based on company needs, being in good standing, fully-competent performance, and other nondiscriminatory issues.
5. This job description does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

Career Solutions Group, Inc. is a retained executive and technical search firm headquartered on Monument Circle, serving Indiana headquartered companies with project search assignments for individual positions and recruitment process outsourcing for multiple position assignment. For more information about this opening or other inquires, call Steve Fero at (317) 466-9740 ext 13.


  1. I have read the job description and would be most interested in talking with you.

    Jan Osborne 251-7130

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